Letter 3. Business offer in reply to enquiry

Dear Sirs In reply to your letter of 9 October, we have pleasure in enclosing a detailed quotation for EP 5400 Minerva copier, Absolute-55 typewriter, Continent-2315 telephones. You are certainly well aware of the high quality of our products and we assure you we are offering them at very attractive prices. We look forward to receiving your order and meanwhile send you a copy of our catalogue as we feel you may be interested in some of our other products. Yours faithfully

Letter 4. Acknowledgement as reply to the order

Dear Sirs Thank you very much for your Order No.539/RS of 6 September 20... . As requested, we enclose the copy, duly signed, as order acknowledgement. We will dispatch the goods to you as per our agreed schedule of delivery. Shipment will be made in accordance with the terms of our offer of 15 July 20... . We hope you will be satisfied with the goods and we look forward to more orders from you. Yours faithfully

Letter 5. Confirmation of the meeting

Dear Sir We have received your letter of 19 April notifying us of your forthcoming visit to Egypt early next month. We shall be pleased to receive you in our showrooms on 2 May and discuss our mutual business interests. Yours faithfully

Letter 6. Accepting the invitation (formal)

Mr D. Roy thanks the Director of Avon Turbines Company for their kind invitation to the opening ceremony of the Regent Hotel to be held at Regal Restaurant and will be delighted to attend.

Letter 7. Accepting the invitation (less formal)

Dear Mr N. Crosby Thank you very much for your kind invitation to the reception on the occasion of the 30th anniversary of your company at the Evergreen Plaza Hotel on 19 June. I will be on a short visit to Singapore in the middle of June and would be delighted to attend. I look forward to meeting you on 19 June. Yours sincerely

Guided letter writing practice

Exercise 1. The beginning is missing in the following letters but it is quite clear that they are written in reply to something. To what? Answer this question and supply the beginning.

Letter 1

Dear Sirs ……………………………………………………………………… The details of this quotation are as follows: Lot 1. - delivery December 20... . The total value of the quotation is £5,675,394.20. To be delivered on or before 30 December 20... . Lot 2. - delivery 20... . The total value of the quotation is £3,972,143.00. To be delivered on or before 30 December 20... .

Letter 2

Dear Mr S. Balarkishnan

………………………………………………………………………

We wish to inform you that our terms are as follows:

	Bed and breakfast	Room and full board
Up to two nights per person, single room 2 persons, double room	£25.00 £33.00	£35.00 £60.00

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