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L e s s o n 4

Different Types of Business Letters

There exist different types of business letters: letter of application (письмо-заявление), invitation letter (письмо-приглашение), letter of complaint (письмо-жалоба), letter of inquiry/request (письмо-запрос), enquiry reply (ответ на запрос), letter of apology (письмо-извинение), cover letter (сопроводительное письмо), acknowledgement letter (письмо-подтверждение) and others.

Writing 1 “The Letter of Application”

The letter of application can be as important as the CV in that it often provides the first direct contact between a candidate and an employer. If this letter is not well written and presented, it will make a poor impression. The letter of application normally contains four paragraphs in which you should:

• confirm that you wish to apply and say where you learned about the job

• say why you are interested in the position and relate your interests to those of the company

• show that you can contribute to the job by highlighting your most relevant skills and experience

• indicate your willingness to attend an interview (and possibly say when you would be free to attend)

Below you will find details from Fiona Scott’s letter of application. Look at the outline of the letter and indicate where the information below should go. (Put the paragraphs in the right order. )

a) Although I am presently employed by a non-profit making organisation, it has always been my intention to work ma commercial environment. I would particularly welcome the chance to work for your company as I have long admired both the quality of the products that it provides and its position as a defender of environmental causes. As you will notice on my enclosed CV, the job you are offering suits both my personal and professional interests.

b) I would be pleased to discuss my curriculum vitae with you in more detail at an interview. In the meantime, please do not hesitate to contact me if you require further information. I look forward to hearing from you.

c) Dear Ms Baudoin

d) 8^th January 2000

e) I am writing to apply for the position which was advertised last month in The Independent.

f) 52 Hanover Street g) Nathalie Baudoin

Edinburgh Patagonia Gmbh

EH2 5LM Reitmorstrasse 50

UK 8000 Munich 22

Germany

h) My work experience has familiarized me with many of the challenges involved in public relations today. I am sure that this, together with my understanding of the needs and expectations of sport and nature enthusiasts, would be extremely relevant to the position. Moreover, as my mother is German, I am fluent in this language and would definitely enjoy working in a German-speaking environment.

i) Fiona Scott j) Yours sincerely

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