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SAFEGUARD YOUR DATA

1. Read the text and answer the following questions:

1) Why should we backup the data?2) What services does Carbonite offer? Are the clients happy with them? Give examples. 3) What are the top reasons of data loss? 4) What can we backup?

Backing up your business com­puters can mean the differ­ence between keeping and losing your business in the event of a data disaster. If one of your com­puters crashes or is stolen, you can lose valuable work time recovering financial records, customer data, and other critical information—and if you don't have a backup, the data may never be recovered. Here are some things to consider about backups.

Local & Offsite

With local onsite backup,youcan use data recovery and backup software to back up the key files from your computer to an external hard drive, NAS (network-attached storage) device, or a storage server. Typically, you'll want to set up your data recovery software so that it au­tomatically transfers the critical files to your backup location on a regu­lar basis, such as every hour or at 8 p.m. each day. Data recovery utili­ties let you decide which folders are backed up and how often.

Windows has included some form of backup utility with every edition since Windows XP, and it works well for periodic backups to a local serv­er or NAS. You can typically find the backup utility built into Windows through Control Panel. You could also enter backup in the Search field and select the Backup utility from the Start menu's window. If you haveWindows 8, look for tools called File History and Refresh.

If you have critical files that you sim­ply can't afford to lose, you may want to back up on a regular basis to a cloud storage provider, such as Carbonite. "If the building burns down, has a flood, or somebody breaks in and steals your equipment, you're hosed. Backups have to be off­site," says David Friend, CEO of Car­bonite. Online backup services store your data on their secure servers, so you won't need to worry about protect­ing your data backups in the office. For example, in Carbonite's secure data center, Friend says, "Everything is en­crypted before it leaves your PC and is stored on highly redundant arrays.

Your Odds Of Losing Data

The top four causes of data loss are disk crashes, viruses, acci­dental deletions, and equipment loss or theft. How likely is it that your business will lose data? It's certainly not a rarity, so it's best to have a plan in place to mitigate that risk. Approximately 10 to 15% of customers with online backup services end up restoring data each year. With the odds about one in eight that you'll expe­rience some sort of data loss in the near future, it's a good idea to invest in a reliable backup strategy as soon as possible.

Carbonite’ s Online Backup Service

Carbonite offers backup solutions designed specifically for small businesses. These services are offered for use on an unlimited number of PCs and NAS devices for one flat price, so you won't need to buy a new license for each new employee. For $229 per year (the Business plan), you'll have 250GB of storage space, while $599 per year (the Business Premier plan) will provide you with 500BGB of backup stor­age. The Business Premier plan also supports backup for an unlimited number of Microsoft Windows servers. All plans come with automatic file and folder backup, continual incremental backups, easy file recovery, and access to the files from any computer.

Accessing your online storage ac­count and sharing the file. Friend says one Carbonite customer emailed him this personal story: "I was stand­ing at the train station when a client called and needed a copy of the con­tract urgently. It was on my computer at the office, but the computer was turned off. I thought about going to the office, but then I remembered 'I have Carbonite.' I had never tried the iPhone app before, but in a couple of minutes, I located the contract and emailed it to the client."

What Should You Back Up?

Anything of any importance. You'll want to regular­ly back up any mission-critical files that you use in the office, includ­ing word processing documents, spreadsheets, emails, point-of-sale files, accounting data, graphics, promotional images, video, and CRM (customer relationship man­agement) files. You may also want to back up the complete contents of a server or work PC, in case there are any files that may not be located in the folders that are typi­cally backed.

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