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Questions

At the end of your presentation, you may wish to open the floor to questions – to ask if anyone has any questions about your presentation.

1. Imagine it is the end of your presentation and you are asking if there are any questions. What phrases might you use or hear?

2. Now read to someone asking if there are any questions. As you read, try to use some of the phrases below in your own presentations.

Tim: Ladies and gentlemen, if you have any questions, I'd be happy to answer them now.

Carrie: Yeah, can I just ask, graph number 3, that last one you showed us, can you explain to me where you’re intending to find the extra income to increase the designer range in the maternity wear?

Tim: Yes, a very good question. I’ve looked at the office wear range and it’s quite heavy on material, holiday wear tends to be much lighter, much smaller amounts of material involved and I ...

Tips

So what makes a good presentation? In this unit, we hear some tips from people who have made presentations about how to make yours more effective and enjoyable for your audience.

1. Think about the presentations that you have been to. What were the characteristics of the good ones?

2. As you read, find some of the tips below. Suggest your own ones.

Male: With a presentation, I think the aims and the structure need to be clear.

Male 2: I like to wait until the end of the presentation before people feed back on what I’ve just said, rather than interruptions throughout the presentation.

Male 3: I think of a presentation … If you’re standing up in front of a group of people, you need to make sure you’re entertaining, make sure you’re engaging, make sure you’re interesting, make sure you’re relevant, make sure you’re talking to the right audience.

Female: Don’t make it too long, otherwise people fall asleep! Be short, precise and to the point, definitely.

3. Fill in the eight gaps using the words below, then read and check.

Male: With a presentation, I think the aims and the 1. ________ need to be clear.

Male 2: I like to wait until the 2. ________ of the presentation before people 3. ________ back on what I’ve just said, rather than interruptions throughout the presentation.

Male 3: I think of a presentation … If you’re standing up in front of a group of people, you need to make sure you’re 4. ________, make sure you’re engaging, make sure you’re interesting, make sure

you’re relevant, make sure you’re talking to the 5. ________ audience.

Female: Don’t make it too 6. ________ , otherwise people fall asleep! Be 7. ________ , precise and to the 8. ________ , definitely.

4. Discussion Questions:

· Do you ever have to listen to business presentations, in English or in your own language?

· What makes the difference between a good presentation and a bad one?

· Do you ever have to make business presentations?

· Do you find it easy or difficult?

· What kinds of problems do you face when you have to make a business presentation?

· How do you prepare for it?

5.What are the most important factors in a good presentation? Put the following factors in order, from most important to least important, then compare with a partner. Feel free to add different factors if you want to.

· logical organization

· clear pronunciation

· good visual aids

· timing (not too long, not too short)

· body language

· knowledge of the subject

· vocabulary preparation

6. Make presentations on subjects of your choice, using the Presentation language. After each presentation, ask the other students to name at least one aspect of the presentation which was good, and make at least one suggestion about how it could be improved further.

7. Questions:

After listening to a presentation, ask at least one question, using the language from the Questions section.

8.Presentations ‘Bingo’:

One student (or the teacher) makes a presentation on a subject of his/her choice, using as many of the language structures from the Presentation as possible. Distribute the following slips randomly among the listeners:

Every time the speaker uses one of these phrases, the listener holding the corresponding slip of paper can put it down on the table in front of them. The first listener to put down all of their slips is the ‘winner’.

9. Presentations Quizzes:

a) Self-Assessment Test(Are the following statements true or false)?

1. An OHP is for the display of 35mm slides.

2. A document distributed to an audience is called a 'handout'.

3. There are only two ways in which we can modulate our voice.

4. Eighty percent of the information that we absorb is absorbed visually.

5. A bar chart can be horizontal or vertical.

6. Active verbs are more powerful than passive verbs.

7. Signposting is a technique used only during the introduction of a presentation.

8. 'To rehearse' means 'to write'.

9. It is important to give as much information on a graphic as possible.

10. Indelible markers are intended for use with flipcharts, not whiteboards.

b) Body(Finish the sentence by choosing the correct words and writing them into the empty boxes).

1. take / see / look / watch / if / you / at this first graph, you can see that our sales have increased by 25% in the last year

2. see / watch / you / as / know / they / can, we have a large percentage of the market share.

3. We find that good communication is a key / point / thing / factor / reason in improving staff morale.

4. example / in / a / of / soon / at / good the importance of good communication can be seen here

c) Questions(Finish the sentence with the correct phrase).

1. If you have any questions, _____________ to answer them now.

A. I would like to be able

B. I would be happy

C. I would have been happy

D. I was happy

2. Can I ______________...?

A. just ask?...

B. you ask?...

C. only ask?...

D. ask it?...

3. Can you ____________....?

A. tell me it?

B. tell to me?

C. explain to me?

D. explain me?

4. Yes, a very ____________.

A. good question

B. question

C. obvious question

D. lovely question

d) Tips(Finish the sentence with the correct phrase).

1. The aims and the structure should be ….

A. concise

B. clear

C. entertaining

D. long

2. It’s a good idea to wait until the end for people to … .

A. feedback

B. feed back

C. feed

D. fed up

3. What word describes a presentation that is about a topic the audience is interested in?

A. relevant

B. concise

C. precise

D. entertaining

4. What word or phrase means to be ‘relevant’ and ‘concise’?

A. to be up to a point

B. to be after a point

C. to be to the point

D. to be off the point

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