Preparatory Work

1. A good report requires a lot of preparatory work. Some specialists distinguish the procedures enumerated below

Read all of them and:

a) determine which four of them you find to be the most important;

b) arrange all of them m the proper order;

c) divide all of them into three groups: Planning stage.

Script stage. Rehearsal stage.

1) Recording the presentation on audiotape.

2) Recording the presentation on videotape to control body language.

3) Planning the presentation (aim, time, place, length, form).

4) Writing the presentation out in full.

5) Producing a plan.

6) Writing down all your ideas

7) Choosing the best demonstration materials (documents, pictures, photos, slides, diagrams, tables, graphs, charts, objects, models, etc.) and handouts.

8) Producing demonstration materials and handouts.

9) Reading the script.

10) Producing cards with the notes of the presentation.

11) Using a marker to underline the most important ideas and facts

12) Transferring the most important things into cards.

13) Timing the presentation to fit the available time.

14) Rehearsing the whole presentation from the cards.

15) Reducing the script if necessary.

16) Arranging the cards

2. The planning stage is really important At this stage you should provide answers to the seven basic questions why? to whom? what? where? when? how long? how? Say what is meant by these questions matching

The questions on the left with the information you need to answer them on the right.

Why? a) What the audience knows about the subject, their status, age, to whom? culture, specific interests - the information you present should

what? be tailored to their needs;

where? b) the aims of your report, those evident and those hidden;

When? c) the subject matter of the report ,

How long? d) the place where the report will be delivered (a large conference- how? hall, a small meeting room, with the help of a microphone or

without it, etc.);

e) the time (the first report, the last one, after or before the break, in the evening, etc.);

f) the length of the report is determined by many factors, but generally try to make your talk reasonably short;

g) the format, or form of the report including the use of demonstration materials and handouts.

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The description of the roles	\|	The next stage is the so-called script stage when you are writing the text of your report. To some extent it is possible to speak about the typical

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