VIII. a) Read the information note that John Elliott sent to his Production Director, Martin Gilmour.

Martin,

Bob Skinner recently told me that some of the men are not following safety procedures. He's seen operatives not wearing hard hats or protective gloves, and doing silly things just to keep the line moving. If we don't do something about it very soon, someone is bound to get hurt.

John

b) Now rewrite the letter as a formal memo using the following phrases:operatives have been observed; are failing to comply with safety procedures; and taking dangerous risks; it has come to my attention that; a number of employees; in order to maintain the rate of production; without protective clothing; a seriously injury will be inevitable; unless preventive measures are taken swiftly

MEMO

To: Martin Gilmour

From: John Elliot A. D. C. Ltd.

Date: 23 March

It has come to my attention_________________________________________

X. A memorandum.Look at this badly planned letter from the Chief Executive of a manufacturing company to his Production Director. Re-write it as a memorandum so that it is clearer.

Dear Jack,

This is just a brief letter to remind you that I would like to hear what you think about the set up for the proposed new machine shop. Our operations are going to be expanding in the next few years. Choosing the right machines for the new Machine Shop X is not going to be easy.

We require a new set of machines for machine shop X. There are a number of questions to be asked. Among them, the following: shall we buy, rent or hire equipment? I think we also need a clear policy on maintenance. How much regular maintenance is required to prevent breakdown of machines? Which as you know can be a very costly business. It is not good enough to wait until a machine breaks down and then fix it. At the same time we must be careful not to employ too many maintenance men. I mean, the machinery may never break down, but that might be even more expensive in terms of labor costs and wages.

And also, I would like your opinions on the speed of replacement. Could you please give me an estimate of how long some of the newest machines in the trade will probably last?

Cheers

Fred

UNIT VII

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