Seven Steps in Planning a Business Letter
1. Write down your aim: Why are you writing this letter?
2. Assemble all the relevant information and documents.
3. Arrange the points in order of importance. Make rough notes.
4. Write an outline and check it through, considering these questions:
- Have you left any important points out?
- Can the order of presentation be made clear?
- Have you included anything that is not relevant?
5. Write a first draft, leaving space for additions and changes.
6. Revise your first draft by considering these questions:
Information:
- Does it cover all the essential points?
- Is it correct, relevant and complete?
English:
- Are the grammar, spelling and punctuation correct?
Style:
- Does it look attractive?
- Does it sound natural and sincere?
- Is it the kind of letter you would like to receive yourself?
- Is it clear, concise and courteous?
- Will it give the right impression?
7. Write, type or dictate your final version.
2. Продивіться структуру ділового листа. Більш детальна інформація міститься у додатку.
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