Guided letter writing practice

Exercise 1.Read the following letter and do the assignments given below.

FLEXIBOX INTERNATIONAL 30 March 20… Mr Vladimir Kostin Machinoimpex Smolenskaya pl.32/34 Moscow 121200 Russian Federation Dear Mr V. Kostin BRITISH TECHNICAL WEEK IN THE RUSSIAN FEDERATION 9-12 April, 20… I am pleased to advise you that Flexibox International will be participating in the above which is being organized jointly by the London Chamber of Commerce and Industry and the Russian Chamber of Commerce. Together with my colleagues from Flexibox, Mr C. M. Fleming, General Sales Manager, and Mr N. M. Jackson, Chief Engineer, I shall be in Moscow and very much hope to see you either at one of the lectures or at your office. The details of our lectures are as follows: Lecture No.1 Wednesday 11 April, 20… 11.30/13.30 Session Lecture: "MECHANICAL SEALS AND POWER TRANSMISSION COUPLING FOR GENERAL INDUSTRY" Lecture No.2 Wednesday 11 April, 20… 13.30/15.30 Session Lecture: "HIGH DUTY MECHANICAL SEALS ON HIGH PERFORMANCE GAS TURBINES" Mr N.M. Jackson will be the lecturer in both cases and the two lectures will be held: International Centre for Trade 12 Krasnopresnenskaya Nab. Mosscow 123610 We shall be very pleased to see you and any of your colleagues who may wish to attend these lectures and accordingly would like you to accept this letter as your personal invitation. I look forward to seeing you on 11 April. Yours sincerely KCarter K.Carter Director

A. Answer the following questions:

1. What kind of letter is it?

2. What event is Flexibox International going to participate in?

3. What can you say about the organizers of the British Technical week in Russia?

4. Which representatives of Flexibox International are going to Moscow?

5. What lectures will be given during the British week?

Who will be the lecturer?

7. Where and when will the lectures be held?

B.Does this letterinform

- request

- invite?

Find elements of these functions in the text.

Exercise 2.The following letter is incomplete: its middle part is missing. Rewrite the letter supplying the missing part.

Dear Sir I will be visiting Sheffield on 12 January for one week, and would like ………. …………………………………………………………………………………… I look forward to meeting you soon. Yours faithfully

Exercise 3.Here is an extract from a letter saying that Mr N. Globe is going to visit Moscow. Finish the letter requesting an appointment.

Mr N. Globe will be visiting Moscow in the week beginning 18 November 20… and we hope that you will find time to meet him and discuss this matter in greater detail.

Exercise 4.The first part of the letter informs the reader that a Symposium will take place in Moscow. The second part, which is missing, contains an invitation to take part in it. Supply the missing part.

Dear Sir Ulstein Symposium 28-30 Nov. 20… We take pleasure in informing you that the Ulstein Group of Companies will organise a symposium at the above mentioned dates. The Ulstein Symposium is supposed to be a meeting forum where we could further inform you about our products and services, and where we could be oriented about your actual requirements.

Exercise 5.Rewrite the letter placing each paragraph correctly. Think of a possible ending to the letter and write it down.

This would offer an opportunity for your specialists to gain first-hand knowledge and impressions of the current trends in the field of packaging and the scope of Metal Box activities, open a direct dialogue between the specialists and, we hope, lead to closer cooperation between our industries. Dear Sir The directors and Management of Metal Box p.l.c. would very much welcome such a visit, and we would like to confirm our invitation to your delegation to come and see our research laboratories and factories. During our recent meeting in Moscow it was agreed that it would be most useful if a delegation of food processing and packaging specialists from the Committee of Food Industry could visit Metal Box in the United Kingdom and see its research, development and manufacturing facilities.

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