Letter writing practice

Exercise 1.Read and translate the following memorandum.

MEMORANDUM date: 30-5-2009 from: Sales Manager to: all branches Collapse of Pekar Airways 1. Pekar Airways, our carrier for tours to Mexico, has collapsed. This means that Tour 5210 is now cancelled. 2. Please write to all agencies and tell them we will refund their deposits as soon as possible.

Follow the instructions given in the memo. Write a letter to the agencies according to the plan below:

- write the heading;

- formulate the subject of the letter;

- state the unpleasant news;

- say what will happen to their deposits;

- complete the letter.

Exercise 2.Read and translate the following memo.

MEMORANDUM From: Senior Sales Manager Date: Feb 2 To: Technical Sales Rep Subject: Leefung Ltd (Singapore) Leefung in Singapore is a very important customer. When you are in Singapore it would be a good idea to take the Production Supervisor to lunch after your meeting.

Write to the Production Manager and invite him to lunch. The plan of the letter is as follows:

- start your letter with mentioning the letter received from him;

- invite him to lunch;

- complete the letter.

Exercise 3.Read another memo.

MEMORANDUM From: Office of the GM Date: Feb 1 To: Head, Int’l Rel. Sec. Subject: Trip by GM Below are details of the factories that the General Manager will visit. In each one, the GM would like to speak to all members of the Production Dept. Please inform each factory and ask them to cancel all other appointments. March 8 Kuala Lumpur March 9 Singapore March 10 Singapore March 11 Jakarta

Write a letter to Leefung Plastics in Singapore and give them the necessary information.

The plan of the letter:

- state the reason why you are writing (about the GM’s forthcoming trip);

- say when the General Manager will be in Singapore;

- say who he would like to have discussions with during the visit;

- ask them to cancel all other meetings;

- complete the letter.

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