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The structure of the letter

The business letter consists of four parts:

1. Letterhead.

2. Opening.

3. Contents.

4. Closing.

Note the following points about letter-writing: 1. THE ADDRESS, e.g. 15, Preston Rd.,

"The Pines," Warrington,

St. George's Sq., Lancashire.

Hampstead, London, N.W.3.

Note the puctuation, e.g. the full stop after St. (short for Saint; it is also short for Street), after Rd. (short for Road) and after N.W. (short for North West) and at the end of an address, i.e. after 3 and Lancashire. Note the commas after "the Pines", (the name of the house) and 15, (the number of the house), after Square, Hampstead, and Warrington. 2.THE DATE. For this we generally use the ordinal numbers, l^sl March; 3^rd April, 21^st May. We sometimes use the cardinal numbers, e.g. March 1,2004 (1 March 2004), April 3, 2004 (3 April, 2004). Use the cardinal numbers if you use figures only, e.g. 1.3.04 (or 1/3/04); or (with Roman figures) 22-XII-04.The date with figures only may cause misunderstanding as the use is not the same in England as it is in America. In England 6/10/04 means 6^th October 2004; in the USA it means June 10^lh 2004. So, any of the following forms is correct and unmistacable:

1. October 16^th, 2004

2. 16^th October, 2004

3. October 16, 2004

4. 16 October, 2004

3. THE GREETING:

Dear Sir, "Dear Sirs, Dear Madam, Gentlemen.

4. THE COMPLEMENTARY CLOSE:

Yours truly, Yours faithfully, Yours sincerely.

5. THE ADDRESS (for the envelop):

Mr. H. Chapman, G. Smith, Esq., Trish Green,

10, Northbank Rd., Byron House, 158 Orchard St.#l-B

Southport, High St., NY, NY.

Lancashire. Liverpool. 10002

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